Folders are an indispensable tool for organizing files. Business documents are generally A4 size, so many people use the A4 folder to organize and save. Although folders are tools that everyone is familiar with, we often make mistakes in their usage. Therefore, first introduce the use of folders to everyone.
In general, we use folders to organize information, not to keep the information in a mess, or to keep important files in order to avoid folding. Such business processes are often prone to work inconvenience.
In order to avoid the inconvenience of work, when using folders to organize files, they should be organized separately according to "different items" and "different cases". Prepare the A folder for the A project and the B folder for the B project. The trick is: never put the data of different projects into the same folder.
There should be many people who have tried the methods mentioned above. In fact, the vast majority of people will encounter such a situation: the folder is constantly categorized, the number is increasing, and it gradually becomes a mountain, which eventually leads to the unsuccessful work. Perhaps even the documents themselves are shouting "When will this be piled up?"
Information is not used for storage (keeping), but should be allowed to flow (process). Only when it is used flexibly, information is valuable, and merely sorting is meaningless. Because the use of folders can properly save files, files that should have been used for streaming are often stored unconsciously, which is something we must pay attention to.
Generally speaking, there are two methods: the classification method of the file according to the work stages of “pendingâ€, “processedâ€, “custodian†and the time series storage method by date. However, for the average person, taking these two methods can not make full use of the information, but will lead to the accumulation of documents.
Here, we recommend that you consider the "flow folder". This is a way to determine the number of folders based on the amount of work you can handle.
In my own case, I have set the number of files that can be managed by flow to 10. Therefore, there are only 10 folders used for current work.
When a new file (work) appears, if you do not handle the work of an existing folder, you cannot add new work to the folder. In this way, the number of folders becomes the amount of work that you can handle.
For example, suppose you have 10 files and you have added the 11th file. In this case, you need to decide which one to prioritize and which file to suspend, "do not process." If you decide to delay or retain, the folder will continue to increase, the information will only be accumulated and stored, and the work will not be processed effectively, and eventually become messy.
If you want to categorize documents closely, there will be files with unclear boundaries. If you set detailed rules, it will only become more and more troublesome until you can't continue. In order to avoid such a situation, set the amount of flow processing at the beginning, and then adjust according to the situation, try not to exceed this number, this method is simple and practical.
If you have already piled up eight or nine files, you will start to worry. If you don't handle it quickly, you can't start a new job. As a result, work efficiency will naturally increase. In other words, it is better to focus on the immediate work than to classify time, organize work and documents.
If you save the file, it doesn't matter how many folders there are.
It is an indispensable tool for organizing files. Business documents are generally A4 size, so many people use the A4 folder to organize and save. Although folders are tools that everyone is familiar with, we often make mistakes in their usage. Therefore, first introduce the use of folders to everyone.
In general, we use folders to organize information, not to keep the information in a mess, or to keep important files in order to avoid folding. Such business processes are often prone to work inconvenience.
In order to avoid the inconvenience of work, when using folders to organize files, they should be organized separately according to "different items" and "different cases". Prepare the A folder for the A project and the B folder for the B project. The trick is: never put the data of different projects into the same folder.
There should be many people who have tried the methods mentioned above. In fact, the vast majority of people will encounter such a situation: the folder is constantly categorized, the number is increasing, and it gradually becomes a mountain, which eventually leads to the unsuccessful work. Perhaps even the documents themselves are shouting "When will this be piled up?"
Information is not used for storage (keeping), but should be allowed to flow (process). Only when it is used flexibly, information is valuable, and merely sorting is meaningless. Because the use of folders can properly save files, files that should have been used for streaming are often stored unconsciously, which is something we must pay attention to.
Generally speaking, there are two methods: the classification method of the file according to the work stages of “pendingâ€, “processedâ€, “custodian†and the time series storage method by date. However, for the average person, taking these two methods can not make full use of the information, but will lead to the accumulation of documents.
Here, we recommend that you consider the "flow folder". This is a way to determine the number of folders based on the amount of work you can handle.
In my own case, I have set the number of files that can be managed by flow to 10. Therefore, there are only 10 folders used for current work.
When a new file (work) appears, if you do not handle the work of an existing folder, you cannot add new work to the folder. In this way, the number of folders becomes the amount of work that you can handle.
For example, suppose you have 10 files and you have added the 11th file. In this case, you need to decide which one to prioritize and which file to suspend, "do not process." If you decide to delay or retain, the folder will continue to increase, the information will only be accumulated and stored, and the work will not be processed effectively, and eventually become messy.
If you want to categorize documents closely, there will be files with unclear boundaries. If you set detailed rules, it will only become more and more troublesome until you can't continue. In order to avoid such a situation, set the amount of flow processing at the beginning, and then adjust according to the situation, try not to exceed this number, this method is simple and practical.
If you have already piled up eight or nine files, you will start to worry. If you don't handle it quickly, you can't start a new job. As a result, work efficiency will naturally increase. In other words, it is better to focus on the immediate work than to classify time, organize work and documents.
If you save the file, it doesn't matter how many folders there are.
Source: Internet
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